GAAQG Vendor Page

Welcome Vendor

Welcome Vendor. You have been invited to have a booth at the GAAQG 2020 Quilt Show.  Using this site enables you to:

  • Learn what to expect at the show
  • Understand and agree to the Guild’s policies and procedures for having the booth
  • Register and pay for the booth.

For the 2020 Quilt Show, the Guild’s policies and procedures are divided into the following categories and are detailed in the section below:

  • Show dates, times and location
  • Booth sizes and requirements
  • Fees
  • Set-up
  • Unloading, loading and parking
  • Liability
  • Security
  • General show information
  • General venue information
  • Registration and payment
  • Confirmation
  • Cancellation Policy

If you have any questions, contact Marge Gladd at GAAQG Vendor Liaison. (vendorliaison@gaaqg.com)


2020 Quilt Show

Show dates, times and location

The 2020 GAAQG Quilt Show is scheduled for Saturday July 25, 2020 and Sunday July 26, 2020. The show will be held at Washtenaw Community College (WCC) in the Morris Lawrence Building at 4800 E. Huron River Drive, Ann Arbor, Michigan 28106. For directions, click here.

The show hours are 9:00 AM to 5:00 PM on Saturday, and 11:00 AM to 5:00 PM on Sunday.

Booth sizes and requirements

Vendor space is limited and available on a “first come first serve basis.”

Booths are either 8′ X 10′ (for a single space) or 8′ X 20′ (for a double space). We do not offer any booth sizes larger than a double.  Both sizes are available on the show’s main floor and in special vendor-only rooms along two hallways off of the main show area. Displays of the show quilts are in the middle of the main floor, along two hallways off of the main floor and in the special exhibit and silent auction room at the end of one hallway.

Nearly all booths have access to electricity and have a back wall, which may be painted, papered, wooden, fabric or glass. Generally, you may not attach any display to a wall — exceptions include using pins or a readily-removable tape on fabric areas or tape on glass walls.

Each single booth will come with two chairs and two six-foot tables; each double booth will have four chairs and four six-foot tables. You may request added chairs and/or tables during the registration process.

You may arrange your booth and/or use other standing display materials in any way as long as it is within the marked, measured space. However, all tables must be covered to the floor on at least three sides. Each vendor will supply table coverings.

Booths must be ready to serve customers by 8:30 AM on Saturday morning and remain set up through 5:00 PM on Sunday. See Set-up for more on when vendors will be admitted to set-up booths.

Fees

The fee for a booth is based on the size of the booth and whether or not it is located on the main floor of the show. To guarantee having a booth on the show’s main floor, vendors will pay an added charge of $55 per 8′ X 10′ booth space ($88 per 8′ X 20′). If we are unable to accommodate a request for a main floor booth, the added fee will be refunded.

The main floor guarantee is NOT required for GAAQG members and they do not pay the added charge to guarantee a main floor location.

Finally, a processing fee will apply to all booth purchases – online and paper.

Booth fees for GAAQG members (with and without processing fee):

  • Single booth on the main floor: $225 ($231.83 with processing fee)
  • Single booth in a vendor room: $225 ($231.83 with processing fee)
  • Double booth on the main floor: $360 ($370.74 with processing fee)
  • Double booth in a vendor room: $360 ($370.74 with processing fee)

Booth fees for non-members (including the main floor surcharge and with and without processing fee):

  • Single booth on the main floor: $290 ($298.71 with processing fee)
  • Single booth in a vendor room: $235 ($242.12 with processing fee)
  • Double booth on the main floor: $464 ($477.76 with processing fee)
  • Double booth in a vendor room: $ 376 ($387.20 with processing fee)

If you decide, as the business owner, to register for a booth using the online application below, you will have the opportunity to join the Guild to receive membership pricing, meaning that you would not have to pay the main floor surcharge.  Remember, the primary business owner must be a Guild member to have the main floor surcharge waived.  Please note that our membership works like a subscription, effective for a full 365 days from your join date.  Our membership fee is $55, plus the processing fee.

Set-up

Set-up time will be from 1:00 to 5:00 PM on Friday — no exceptions. The show area (including vendor booths) will be open to vendors at 7:00 AM on Saturday.

A few handcarts will be available to borrow for unloading and loading, but we suggest that you bring your own.

Unloading, loading and parking

There is no charge for parking.

For the Friday afternoon set-up, vendors may unload their vehicles at the main entrance, but will have to move their vehicles as soon as unloaded and may park in the lot immediately in front of the Morris Lawrence Building or in the Parking Structure.

For loading your vehicle Sunday after the show, vendors may use the main entrance, having vehicles in the circle drive only during the actual loading.

Parking on Saturday and Sunday during the show, to keep the front parking lot primarily for those attending the show, vendors and their booth staff must park in the Parking Structure  (PS — on the campus map); there is a walkway/path from the second floor of the parking structure to the Morris Lawrence Building (entrance directly across the Atrium from the building’s front entrance).

If you are bringing a long-arm machine to the show or any heavy display,  there are special procedures that you must follow to comply with the needs of Washtenaw Community College. Because the main entrances to the venue have sliding glass doors and are weight sensitive, it is imperative to follow the guidelines from WCC. Please contact Vendor Liaison directly for additional guidelines.

If you’re towing a trailer and plan to keep it on campus during the show, park the trailer in the outlying area of Lot E on the side of the building. Please be aware that there are WCC classes that use various areas of the parking lots on campus; should it happen that such a class  is underway during the show, please proceed to another campus lot. The goal is to keep the lot in front of the Morris Lawrence Building open and available for those attending the show.

Liability

Neither the GAAQG nor Washtenaw Community College is liable or responsible in case of fire, theft, breakage, or other damages to person or property, whether caused negligently, willfully, or otherwise; and they are released from any loss, injury, or damage to person or property by the exhibitor, his representative, agents or employees. The above named are also not responsible for Acts of God or vandalism.

Security

The GAAQG will employ a Security Guard for the Friday and Saturday nights of the show’s weekend.

General show information

Booth staff: There is a daily entrance charge for attending the show. Vendors and their booth staff will have to wear their name badges when entering the show to avoid paying the entrance fee. Up to four people are allowed to be named as booth staff. Vendors will have the opportunity to name the staff during the registration process, both online or mailed.

Door prizes: Throughout the show, there will be drawings for door prizes donated by the Guild and the show vendors. Collection of door prizes will occur during the set up and the show itself.

Demonstrations: If you are planning to demonstrate a tool or technique, be sure to let the vendor liaison know about the demonstration and when you plan to have it take place. The Guild will make announcements throughout the show.

Product Sales: It is fine to hold an “event-specific sale” for the show. If you are planning to have one, make sure to let the vendor liaison or the staff at the Guild’s booth know. We will maintain a list of such sales at the Guild booth for reference by those attending the show.  Keep in mind some activities may not be able to be accommodated.

Announcements: Staff at the Guild booth will make announcements throughout the show. When you arrive for set-up, there will be forms available for your use; completed forms may be returned to the vendor liaison anytime during the show.

Vendor Web Site and Facebook Pages: When completing registration, vendors are asked to provide information about their web site and/or Facebook pages. On the web page about the show on our web site, we will list the participating vendors with links to their web sites and Facebook pages. Also, the list of participating vendors will appear in the show booklet. Of course, this information is time sensitive and it is possible that any last-minute changes cannot be accommodated

General venue information

Washtenaw Community College has a no smoking policy on any part of its campus. It must be strictly adhered. Please make sure that you and your staff members adhere to this policy. If you need someone to relieve you at your booth while you take a needed break, please contact a quilt show representative or advise the vendor liaison in advance.

Registration and payment

Vendors may register using the online application or by contacting Marge Gladd at GAAQG Vendor Liaison. (vendorliaison@gaaqg.com) to receive a paper form. Payment is due at the time of registration. There is a small charge when registering for processing the payment, which applies to both online and paper registrations. 

Confirmation

Whether using online or mailed registration, each vendor will receive a confirmation that the Guild is able to accommodate the vendor requests. The confirmation will be sent via email; mailed confirmations will only be sent to vendors without email addresses.

Any issues with the registration will be handled at this time. For example, should a vendor request a double booth space and one is not available, the Guild will discuss it with the vendor and make refunds as appropriate.

Cancellation Policy

Cancellations received from a participating vendor on or after June 1 of the year of the show will be refunded only when the Guild is able to find another vendor to purchase that space. Should the Guild not be able to find a replacement, the payment will not be refunded.

In the case of an emergency occurring after the June 1 date, the Guild will consider waiving the cancellation policy on a case-by-case basis. In no event will charges for using online registration and payment be refunded.

Link to online payment