Welcome!
You have been invited to rent a booth at the GAAQG 2024 Quilt Show.
Here you can:
If you have any questions after reviewing this page, please contact vendorliaison@gaaqg.com
Click here for print version of the information shown on this page
The 2024 GAAQG Quilt Show will be held
Booth locations and staff: All of the vendor booths will be located in the main atrium. Vendors and their staff wear their name badges in lieu of the entrance fee. Up to four people are allowed to be named as booth staff. Vendors designate staff during the registration process. If you need to take a break, please contact a quilt show representative or advise the vendor liaison in advance.
Door Prizes: Throughout the show, there will be drawings for door prizes donated by the Guild and the show vendors. We collect door prizes during the set up and show days.
Demonstrations: If you are planning to demonstrate a tool or technique, please let the vendor liaison know about the demonstration schedule. The Guild will make announcements throughout the show.
Product Sales: If you are planning to have and event-specific sale, tell the vendor liaison or the staff at the Guild booth. We will maintain a list of sales at the Guild booth for attendees. Please be aware some activities may not be able to be accommodated.
Announcements: Staff at the Guild booth will make announcements throughout the show. When you arrive to set up, there will be forms available for your use. Completed forms may be returned to the vendor liaison anytime during the show.
Vendor Website and Social Media: When completing registration, vendors are asked to provide information about their website and/or Facebook pages. In the quilt show area of the guild’s website we will list the participating vendors with links to their websites and Facebook pages. Also, the list of participating vendors will appear in the show booklet. Of course, this information is time sensitive, and it is possible that any last-minute changes cannot be accommodated.
WCC Smoking Policy: WCC is a smoke-free campus.
Vendor space is limited and available on a first come first serve basis.
Booths are either 8’ X 10’ (for a single space) or 8’ x 20’ (for a double space). We do not offer any booth sizes larger than a double. The vendor booths are in the main atrium and will surround the Greater Ann Arbor Quilt Guild members’ quilts on display.
Nearly all booths have access to electricity and have a back wall. You may not attach any display to a wall unless you are using pins on a fabric area or a readily removable tape on glass walls.
Each booth will come with two chairs and two six-foot tables: You may request added chairs and/or tables during the registration process.
You may arrange your booth and/or use other standing display materials in any way if it is within the marked, measured space. However, all tables must be covered to the floor on at least three sides. Each vendor will supply table coverings.
Booths must be ready to serve customers by 8:30 a.m. on Saturday morning and remain set up through 5 p.m. on Sunday. See Booth Setup for more information.
Fees
Space is assigned on a first come first serve basis.
(The Greater Ann Arbor Quilt Guild annual membership is $55.)
Payment
Vendors may register using the online application.
Payment is due upon registration.
Click here for the online form
Confirmation
Whether using online or mailed registration, each vendor will receive a confirmation that the Guild is able to accommodate the vendor requests. The confirmation will be sent via email. Postal confirmations will only be sent to vendors without email addresses.
Any issues with the registration will be handled at this time. For example, should a vendor request a double booth space and one is not available, the Guild’s vendor liaison will discuss it with the vendor and make refunds as appropriate.
There is no charge for parking.
Setup time will be from 1:00 to 5:00 PM on Friday – no exceptions. The show area (including vendor booths) will open to vendors at 7 a.m. on Saturday. The doors open to the public at 9 a.m.
A few handcarts will be available to borrow for unloading and loading, but we suggest that you bring your own.
For the Friday afternoon setup, vendors may unload their vehicles at the main entrance, but will have to move their vehicles as soon as unloaded and may park in the lot immediately in front of the Morris Lawrence Building or in the Parking Structure.
For loading your vehicle Sunday after the show, vendors may use the main entrance, having vehicles in the circle drive only during the actual loading.
Parking on Saturday and Sunday during the show. To reserve the front parking lot for attendees, vendors and their booth staff must park in the Parking Structure (PS on the campus map). There is a walkway/path from the second floor of the parking structure to the Morris Lawrence Building (entrance directly across the Atrium from the building’s front entrance).
If you are bringing a long-arm machine to the show or any heavy display, there are special procedures to comply with WCC facility requirements. Because the main entrances to the venue have sliding glass doors and are weight sensitive, it is imperative to follow the guidelines from WCC. Please contact the Vendor Liaison directly for additional guidelines.
Liability
Neither the GAAQG nor Washtenaw Community College is liable or responsible in the case of fire, theft, breakage, or other damages to person or property whether caused negligently, willfully, or otherwise; and they are released from any loss, injury, or damage to person or property by the exhibitor, his representative, agents, or employees. The above named are also not responsible for Acts of God or vandalism.
Security
The GAAQG will employ a security guard overnight for Friday, July 26 and Saturday, July 27.
Cancellations received from a participating vendor on or after June 1, 2024 will be refunded only when the Guild is able to find another vendor to purchase that space. Should the Guild not be able to find a replacement, the payment will not be refunded.
In the case of an emergency occurring after June 1, 2024, the Guild will consider waiving the cancellation policy on a case-by-case basis.
In the event of unforeseen circumstances such as a resurgence of a virulent COVID variant or some other unknown cataclysm resulting in the cancellation of this show, vendors will be contacted and appropriate fee refunds made.
