Workshop Registration Procedures

Who Can Register and When Can They Register:

GAAQG workshops are open to both guild members and non-members.  Workshops for the entire year generally are announced at the September Quilt Day meeting of the prior year, and registration is opened in early November for members and approximately December for non-members.  QU classes are opened for member registration in March in the year there is a QU session.  Nonmember registration will open at a later date. 

Non-members are welcomed at our meetings and in our workshops.  A reduced rate for workshops is one of the benefits of membership so the workshop fee charged to non-members is higher but does include admission to our Quilt Day program on the weekend of the workshop. 

Registration procedures are similar for members and non-members, and differences are explicitly noted. Members must be in good standing (dues paid) at time of registration.

How To Register:

You can register for a workshop in person at a Quilt Day, online through the GAAQG website, or by US Mail sent to the address listed on the registration form.  The online cost includes an additional fee that covers credit card processing charges.  Online payments can be made using Visa, MasterCard, Discover, or American Express credit cards.  In-person and mailed registrations should include payment by check, along with the completed registration form and a SASE if you need the supply list mailed to you.

If you have a GAAQG gift certificate, you should register in person or by mail delivering the gift certificate with the registration form.

Confirmation of workshop registration will be sent via email (preferred) or regular mail from the VP of Programs.  An email reminder with additional class details will be received prior to the workshop.

Wait-list Procedures When a Workshop is Full:

A wait-list is created when a workshop is fully enrolled.  The online registration form will not be available for a workshop that is fully enrolled.  You can request to be added to the wait-list by contacting programs@gaaqg.com.  Or, for Quilt University classes, contact quregistrar@gaaqg.com.

If a seat opens up, guild members on the wait-list—in the order in which they requested to be added—are given priority over non-members to fill vacancies. 

When filling a vacancy from the wait-list, the program chair will communicate by e-mail or by telephone if no e-mail address has been provided.  The individual contacted will be given a specified window of time in which to claim the seat.  Generally, this window will be 24 hours if the workshop is more than a week away but will be shorter when the workshop is within a week.

Cancellations:

Our ability to offer the array of high-quality workshops taught by nationally and internationally renowned quilters depends on the revenue generated by full classes.  We make a commitment to you by offering our workshops and you make a commitment to us when you register for one.  If you must cancel your registration, please let us know immediately so that we can attempt to fill your spot. 

Please contact the VP of Programs at programs@gaaqg.com to cancel a guild workshop.  For Quilt University classes, contact the QU Registrar at quregistrar@gaaqg.com.  Members who cancel will receive a refund of workshop fees paid, according to the terms of our guild’s Workshop Cancellation Policy. Workshop registrants who cancel at least 60 days prior to the workshop will receive a refund of workshop fees paid.  When cancellations occur less than 60 days prior to the workshop, registration fees are not refundable unless the VP of Programs finds someone from the wait list who can take the spot.  If there is no wait list, registrants have the following options: transfer your registration to a different workshop in the same calendar year or find a replacement for their spot.  If cancellation occurs in the later half of the year, transfer to a workshop in the first half of the next year is possible with approval of the VP of Programs. 

No Shows are not entitled to a refund. 

Very rarely, the workshop will need to be cancelled by the teacher or the Guild.  In such cases, all registrants will be offered the choice of transferring their registration to another workshop or receiving a refund of fees paid.

Location, Supply List, Kit Fees

GAAQG workshops are held on the campus of Washtenaw Community College.  

Supply lists are posted on the GAAQG website.  A hard copy of the supply list will be mailed to a workshop registrant who has provided a SASE for that purpose.  Registrants can print their own hard copy from the list posted on the website.

If a workshop requires or offers a kit, it will be noted and the cost will be specified in the workshop description.  Kits are made and sold by the instructor who will collect the fees for them during the class.  GAAQG does not sell the kits or receive any revenue from their sale, therefore kit fees are not included in the workshop registration fees.

Questions

If you have questions or need more information about any guild workshop or the registration procedures, please contact the program chair at programs@gaaqg.com.  For Quilt University classes, contact the QU Registrar at quregistrar@gaaqg.com.